Postdoc Childcare

The Trust Fund plans to distribute approx. $60,000 this year across eligible postdoc families as reimbursement for child care costs. 

The Health & Welfare Trust Fund has an annual pool of funds available to distribute to eligible Postdoc families to help defray the costs of on or off campus child care.  For 2020-21, the total pool for reimbursements is approximately $51,000.


The basic eligibility requirements are

- You must be employed as a Postdoc at least 50% time during the period for which you are applying for reimbursement and 

- Effective starting Fall 2020 (receipts from Sept-Dec 2020, due Jan 2021) eligible childcare includes:

  • state-licensed (or equivalent) infant, toddler, or preschool care in center based and group home-based settings

  • before and after-school based care 

  • summer camp

  • organizational/center based extracurricular activities (i.e. excludes private lessons)

  • Family, Friends and Neighbor (FFN) informal care when needed by the family ​due to one of the criteria below

  • Tutoring, homework assistance and online instructional programming costs for school-aged children


We follow a detailed set of eligibility requirements and distribution guidelines when handling child care reimbursement applications. Please review our guidelines below prior to application.

There is also a $6,000 per child annual cap on the amount a family can be reimbursed.

Family, Friends & Neighbors (FFN) Informal Child Care Criteria

Family, Friends and Neighbor Care (FFN) is childcare provided in a child or caregiver’s home by a person who is a relative, friend, neighbor, or babysitter. FFN care can be an important component in covering gaps in your existing childcare, especially during the COVID-19 pandemic when childcare options are limited.


​In recognition of this reality, FFN care will be considered an eligible type of childcare for reimbursement purposes during the 2020-21 plan year when the care is needed due to a family’s:

  • health concerns about placing my child in a childcare facility,

  • unavailability of previously used childcare facility,

  • inability to secure non-FFN childcare, or

  • altered work or academic schedules that do not align with non-FFN childcare options (i.e. night classes and labs, etc.).​

Parents must sign a waiver of liability to access reimbursement for FFN care.

Relevant Plan Documents


How to Apply

The Trust Fund allocates childcare reimbursements 3 times per year (fall, spring & summer).  Upcoming application periods & deadlines are:

  • starts Sept 1 & deadline Sept 15, 2020 for summer (June-August 2020 receipts)

  • starts Jan 1 & deadline Jan 15, 2021 for fall (Sept-Dec 2020 receipts)

  • starts June 1 & deadline June 15, 2021 for spring (Jan-May 2021 receipts)

The childcare reimbursement application is part of our regular online benefits application.


If you have already enrolled for dental & vision, you log in to your existing application and follow the prompts for the childcare portion of the application only.  If you are new to our system, you can start a new application.

Predicting your Reimbursement


The Trust Fund cannot guarantee reimbursements because so many changing variables impact the number and amount of reimbursements per period: the number of eligible applicants, their actual total childcare costs, etc. However, it can be useful to review what families similar to yours have received in previous rounds of reimbursement.  Please account for the fact that any other subsidy received for the same period will reduce your total reported childcare costs.

Find your income level using your family size and your household's Adjusted Gross income from your last federal tax return using this chart.

Please find the most recent percentage reimbursements for all income levels below:

Fall 2019 Reimbursement Schedule:

--Reimburse all PD applicants in levels 1-11 at 100%
--Reimburse all PD applicants in levels 12-14 at 55%
--Reimburse all PD applicants in levels 15-17 and above at 40%
--Reimburse all PD applicants in levels 18-22 and above at 20%
--Reimburse all PD applicants in levels 23 and above at 10%

Spring 2020 Reimbursement Schedule:

--Reimburse all PD applicants in levels 1-20 at 100%
--Reimburse all PD applicants in levels 21-25 at 50% 
--Reimburse all PD applicants in levels 26 and above at 10% 

Summer 2020 Reimbursement Schedule:

--Reimburse all PD applicants in levels 1-16 at 100% 

 COVID-19 & the Child Care Reimbursement

During the Spring and Summer 2020 child care reimbursement periods, applicant families will be eligible to apply for a $150.00 per family subsidy to help address the cost of conversion to homeschooling and full‐time childcare at home during COVID‐19. The same child care assistance eligibility requirements and income verification procedures used previously will remain in effect.