Grad Employee Wellness

Reimbursements

NEW! Wellness Benefits for Grad Employees have Expanded due to COVID-19. Click for info.

If you're eligible for Trust Fund benefits, you can submit a valid receipt to be reimbursed for up to $190 per plan year towards expenses for exercise or fitness programs. Valid receipts are for activities which take place primarily within the plan year (Oct 1-Sept 30 of each year) but receipts are due by June 30th of each year

 

Valid receipts are dated, clearly show the name of the institution to which fees were paid and the period for which they were paid and examples include: a dated receipt from the gym with the total paid, a copy of your bank statements with dates and identifiable charges to the gym, copies of cancelled checks, etc. Check copies are not valid receipts. Please redact your account information if you submit bank statements or cancelled check copies.

ELIGIBLE WELLNESS ACTIVITIES

Eligible activities promote fitness and stress reduction through physical exercise. Examples include: gyms, yoga, pilates, aerobics and martial arts, golf, skiing, tennis court fees and ice rental fees for related sport, road race/endurance courses, weight loss programs with fitness components, intramural sports, workout program DVDs, personal coaching/fitness tracking devices (excludes accessories and only 1 per person per plan year), fitness apps, state & national park passes and camping fees.

Both on campus and off-campus programs are eligible. Yearly membership fees, monthly service fees, locker fees and on-site equipment rentals required for the activity are eligible; late fees are not.

 

Activities that aren't eligible include: massage, acupuncture, health costs, spa treatments, facials, and equipment purchases. Receipts for family members or other individuals are not eligible.

 

Special Circumstances

Individuals who have special medical or disability needs and have requests that certain adaptive programs be deemed eligible may submit requests on a case by case basis. Documentation supporting the request must be provided and final approval is per the decision of the Trustees.

RECEIPT GUIDELINES
  • Only charges for the eligible graduate employee can be reimbursed--charges for family members are not eligible.  Receipts for family gym memberships will be prorated for the eligible individual.

  • Submit your receipt by logging into your dashboard at hwtrust.geouaw.org and uploading an image file. We will reimburse you up to two times per year up to the $190 maximum, so please plan your submissions accordingly.

  • If you pay on a monthly basis, only charges dated after 10/1/19 are eligible.  Please plan accordingly as we only accept two submissions per year--you can group receipts together and submit them in two batches, making sure to submit your final batch as close to the deadline as possible to maximize your reimbursed charges.

  • If you purchase semester or yearly plans, a majority of the months represented on the receipt must fall within the plan year to be eligible (i.e. though dated in Sept, UMass Fall 2020 gym receipts are eligible for plan year 2020-21; receipts for the previous summer are not).

IDEAS FOR USING YOUR REIMBURSEMENT

This is just a partial list of places our members use their wellness reimbursement.  All receipts for places that meet the criteria for the reimbursement will be honored.

UMass Recreation Center

UMass BodyShop                                          

Newmass Yoga

Amherst Leisure Services                             

The Aerobics and Fitness Studio

Central Rock Gym                                          

YMCA Greenfield

Nirvana Yoga                                    

Hampshire Regional YMCA

Amherst Ballet                                                

Hampshire Athletic Club

Shaina Belly Dance

413-345-2156

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