Grad Employee Wellness

Reimbursements

If you're eligible for Trust Fund benefits, you can submit a valid receipt to be reimbursed for up to $190 per plan year towards expenses for exercise or fitness. Valid receipts are for activities which take place primarily within the plan year (Sept 1 - Aug 31 of each year) but receipts are due by June 30th annually

 

Valid receipts are dated, clearly show the name of the institution to which fees were paid or the name of the item purchased, and show the period of the activity paid for. Examples include: a dated receipt from a gym with the total paid and membership dates, a copy of your bank statements with dates and identifiable charges to the gym, copies of dated cancelled checks, etc. Non-cancelled checks are not valid receipts. Please redact your account information if you submit bank statements or cancelled check copies.

ELIGIBLE WELLNESS ACTIVITIES

Eligible activities promote fitness and stress reduction through physical exercise. Examples include: gyms, yoga, pilates, aerobics and martial arts, golf, skiing, tennis court fees and ice rental fees for related sport, road race/endurance courses, weight loss programs with fitness components, intramural sports, workout program DVDs, personal coaching/fitness tracking devices (all brands are eligible, excludes accessories and only 1 per person per plan year), fitness apps, state & national park passes and camping fees.

New for 2020-21: Equipment Purchases will now be eligible for reimbursement up to the existing plan year maximum of $190. Equipment must have been purchased on or after the official start of the plan year (September 1, 2020) and be used to support health and well-being during the pandemic. Final approval is per the decision of the Trustees. 

Both on campus and off-campus gym are eligible. Yearly membership fees, monthly service fees, locker fees and on-site equipment rentals required for the activity are eligible; late fees are not.

 

Activities that aren't eligible include: massage, acupuncture, health costs, spa treatments, facials, clothing and shoes. Receipts for family members or other individuals are not eligible.

 

Special Circumstances

Individuals who have special medical or disability needs and have requests that certain adaptive programs be deemed eligible may submit requests on a case by case basis. Documentation supporting the request must be provided and need not disclose personal information. A letter from a medical professional stating that the adaptive program or item would benefit you is all that's required.

Final approval is per the decision of the Trustees.

RECEIPT GUIDELINES
  • Only charges for the eligible graduate employee can be reimbursed--charges for family members are not eligible.  Receipts for family gym memberships will be prorated for the just the eligible individual's charges.

  • Submit your receipt by logging into your dashboard at hwtrust.geouaw.org and uploading an image file. 

  • If you pay on a monthly basis, only charges dated after 9/1/20 are eligible.  Please plan accordingly as we only accept two submissions per year--you can group receipts together and submit them in two batches, making sure to submit your final batch as close to the deadline as possible to maximize your reimbursed charges.

  • If you purchase semester or yearly plans, a majority of the months represented on the receipt must fall within the plan year to be eligible (i.e. though dated in Aug/Sept, UMass Fall 2020 gym receipts are eligible for plan year 2020-21; receipts for the previous summer are not).

  • If your receipt has multiple parts or you are submitting several receipts from different places or from stores where the itemization is not detailed, please help us by notating your receipt to make it easier to read. Here's an example of what we mean.

Prepaid Daily Burn Memberships

New Prepaid Membership: The Trust Fund has purchased prepaid 6‐month & 12 -month subscriptions to the online fitness platform, Daily Burn. These subscriptions are limited and are available on a first-come first-served basis.

6 month memberships: count as 1/2 of your wellness reimbursement for the plan year and can be combined with a standard reimbursement for eligible activities/items up to $95.

12 month memberships are in lieu of a wellness reimbursement. 

You elect these by using the drop down menu in the wellness section of the benefits application. 

IDEAS FOR USING YOUR REIMBURSEMENT

This is just a partial list of places our members use their wellness reimbursement.  All receipts for places that meet the criteria for the reimbursement will be honored.

UMass Recreation Center

UMass BodyShop                                          

Newmass Yoga

Amherst Leisure Services                             

The Aerobics and Fitness Studio

Central Rock Gym                                          

YMCA Greenfield

Nirvana Yoga                                    

Hampshire Regional YMCA

Amherst Ballet                                                

Hampshire Athletic Club

Shaina Belly Dance

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